Resources for Academic Departments

Overview of Application Process

To initiate the process of creating a DS-2019, the academic department will need to complete the DS-2019 request packet for International Enrollment. This process is to issue the DS-2019 document under the directive of the Department of State (DOS).

Research Scholars enter the United States for the primary purpose of conducting research, observing or consulting in connection with research projects and also may engage in teaching and lecturing. To qualify for a Research Scholar position, the Exchange Visitor and Academic Department will need to complete the DS-2019 request packet process below. 

The packet requests the following items:

  1. Passport of Visiting Scholar
  2. Resume or CV of Visiting Scholar (Scholars must have at least achieved a Bachelors degree)
  3. Proof of English Proficiency
  4. Biographical and Program Information – including dependents if applicable.
  5. Processing Fee Form
  6. Offer Letter for Position
  7. DS-7002 (only for J-1 student interns)

Please send all requests and additional information to Please refer to the below chart to determine the length of program for each J-1 visa category.

Missouri S&T has been certified by the DOS to sponsor other various categories of J1 Exchange Visitors, all categories are listed below:



Short-Term Scholar

Research Scholar

Exchange Student

Student Intern

Length of visit

1 day - 6 months

3 weeks – 5 years

Up to 24 months

Maximum 12 months

Positions for Scholars/Students

(No tenure track or staff/administrative positions)

Visiting Scholar

Post-Doc Research Fellow

Research Associate

Visiting Lecturer

Visiting Scholar

Post Doc Research Fellow

Research Associate

Note: Research Scholars must have at least achieved a Bachelors degree prior to their program. 

Degree Seeking

Non-Degree Seeking

Currently pursuing studies in an undergraduate program at a higher education institution outside the United States. 

Purpose of Visit










Course Study

Work-based learning program which fulfills the educational objectives of the student's degree program, full-time and consists of a minimum of 32 hours per week

*Cannot be the primary program objective

         **Requirement applies regardless of whether or not the scholar used the full five years in his/her program.

The academic department must determine if the application for the visiting scholar is a New Program (scholar arriving from abroad), a Transfer (arriving from another U.S. institution), or an Extension (scholar is currently participating in a Missouri S&T program). If transferring in from another institution, the applicant will need to provide copies of all DS-2019 Forms before International Enrollment can transfer the scholar’s DS-2019 and issue a new one.

The Biographical Details and Section 212(e) Certification Form is the first step in the application process, as information on this form will allow you to complete the other required documents. Visiting scholars are expected to return to their home country upon completion of their program to share their exchange experiences as per the Home Country Physical Presence Requirement under U.S. law. If the scholar is subject to the 2-year foreign residence requirement of INA 212(e), their accompanying spouse or child will also be subject to that requirement. Before arriving in the U.S., the scholar is required to complete Section 212(e) Certification form. The purpose of this form is to determine if the scholar is or is not subject to the two-year Home Country Physical Presence Requirement. This requirement must be clearly communicated to the visiting scholar.

The academic department is responsible for providing an Offer Letter to the visiting scholar. The letter must contain abbreviated technical information about the project, job description, supervision/facilities, begin and end date of employment, funding, and immigration information. The faculty host or department chair must sign this letter. This letter must remain up to date and match the DS-2019.

For DS-2019 creation, financial documentation must be provided to demonstrate that the J1 visa holder will have sufficient funds and resources for the duration of their program. The department of state regulates that this be demonstrated by showing a minimum of $1,200 per month for the Exchange Visitor (scholar or student). $3,000 per year for a spouse, and $1,500 per year per child. In general, we recommend that $4,000 in resources be shown for each dependent per year.

Each visiting scholar must provide a copy of his or her résumé/C.V. The academic department is responsible for reviewing/certifying the applicant’s credentials. The visiting scholar program must be suitable to the applicant’s background, needs, and experience.

For each dependent added, proof of relationship is required. Meaning, for spouses the marriage certificate (translated into English) and for children the birth certificate (also translated into English). A copy of each passport is needed to verify biographical information. J-2 dependents will also require insurance coverage for the duration they are participating in the J-1 visitors program. This requirement will be added when the dependents are added to their SEVIS record.

The US Department of State requires that “sufficient proficiency in English, as determined by an objective measurement” be presented for a J1 visa holder to successfully participate in their program. Documentation of an English Language Test, Verification of a Recognized Accredited Institution, or a documented interview by the host department is required for DS-2019 processing.

As a J1 visa holder, insurance is mandatory. The Department of State has designated specific requirements for insurance coverage. To learn about this requirement and to ensure compliance, please contact and review this information from Student Health Services on their website at

The faculty host will be the visiting scholar’s main point of contact while on campus. As such, the faculty host must be prepared to arrange for the following before the scholar’s arrival, and for the duration of his or her program:

  • Verify the scholar has checked in with the Office of International Enrollment so that the J-1 scholar’s arrival can be validated in SEVIS. This action is essential for the scholar’s valid immigration status.
  • The host department must notify the Office of International Enrollment of any changes to the exchange visitor’s J-1 program, including but not limited to program activity, non-paid/paid appointment, financial support, site of activity, early completion or termination of J-1 program.
  • Ensure that the faculty host will be in Rolla at the time of the visitor's arrival.
  • Ensure that the faculty host will be available to work with the visitor during the visitor's stay, as necessary.
  • Arrange transportation for scholar to/from airport, shopping, Social Security Office, Department of Motor Vehicles, etc.
  • Assist scholar in finding temporary/permanent housing.
  • Initiate PeopleSoft ID number, S&T email account, and ID card.
  • Monitor scholar's compliance with immigration regulations that require scholar and dependent(s) to have health insurance meeting Department of State requirements.

International Enrollment will prepare all of the necessary documents the visiting scholar will need to apply for his or her visa and send it to the scholar via the shipping method indicated on the DS-2019 Request Form. It is the academic department's/host's responsibility to pay for shipping fees. International Enrollment will mail the Form DS-2019 to the visiting scholar, along with information about how to obtain the J-1 visa.

The prospective visiting scholar will be instructed to take the DS-2019, proof of financial support, and other documents to the visa interview. Information on the visa application process can be found at:

Before the prospective visiting scholar goes to the visa interview at the U.S. Consulate, he or she must pay a $220.00 SEVIS fee. The fee must be processed by the Department of Homeland Security at least three business days prior to the counselor interview. Details can be found at:

DOS is charged with reviewing all requests for visiting scholar visas. Most visa applications for study/research in the following fields are subject to a review process that can add 30-90 days to the application process. Please keep visa processing times in mind when determining program begin and end dates.

Steps to Assist the Scholar's Arrival

Before you travel to the United States be sure to bring your passport, visa, and DS-2019 with you. Do not put these items in your checked baggage. It is a good idea to make a digital copy of these documents and leave them with your family before you depart.

The Customs and Border Protection (CBP) will review your documents and compare them to your SEVIS record. If the CBP office cannot verify your information, or you do not have all required documents, you will be moved to a secondary inspection phase. Be sure to bring all documents to prevent secondary inspection as you might be turned away and forced to leave the US.

You will be flying to Lamber-St. Louis International Airport (Airport Code: STL). Please be sure to check all travel regulations as to what you can and cannot carry onto the plane with you. Allow for plenty of time to get through customs and inspection and arrive on time.

Rolla weather can be unpredictable depending on the time of the year. Please be sure to pack for both cold and warm weather. Extreme cold and extreme heat can occur during seasonal changes.

The academic department that is hosting you will assist in making travel plans from St. Louis to Rolla. St. Louis is approximately 110 miles from Rolla. If you are unable to arrange travel arrangements, we recommend traveling with the Van Shuttle Service with USA Express Shuttle Services. They offer their services through reservation only and they are required 48 hours in advance. Please visit their website for pricing and scheduling: (

Unexpected traveling expenses may occur. Be sure to allow for additional budgeting for unexpected costs such as flight delays or issues in finding proper transportation or housing. Please inform your academic department contact of your plans and keep them informed so that MST can assist as quickly and as efficiently as possible.

Current Regulations – The Exchange Visitor Program regulations are located in the U.S. Code of Federal Regulations, (22 CFR, Part 62) and can be found at the following website:

Missouri S&T is honored to have hosted thousands of exchange visitors in U.S. Department of State programs that even pre-date the Fulbright-Hayes Act.

 The contributions of our exchange visitors have been more than significant:

  • Our exchange visitors have performed research in virtually all of our academic departments and in a myriad number of areas of specialization.
  • They have been instrumental in fostering numerous international cooperative agreements between their home universities and our university for multiple types of mutual activities.
  • As a result of their experience at S&T, many of our exchange visitors have become our ambassadors and have been instrumental in recruiting many of our degree-seeking undergraduate and graduate students.
  • They have enhanced cross-cultural opportunities of the campus and Rolla community.

 S&T has been certified to host exchange visitors in several categories:

  • Research Scholar
  • Short-term Scholar
  • Student Intern
  • Degree and Non-degree Seeking Students