- International Students
- Future Students
- New Incoming Students
- Current Students
- Sponsored Students
- J-1 Visa Employment Opportunities
- F-1 Visa Employment Opportunities
- J-1 Exchange Visitors
- Global Partnerships
- Applied Language Institute
- Study Abroad
International Travel on Behalf of S&T
Effective 3/12/2020, all university-related international and domestic travel is suspended until further notice.
Individuals or groups may request an exemption to travel restrictions by contacting the Travel, Risk Assessment and Safety Committee (TRAS).
Travel Requirements: Who Needs What?
Policies, Forms and Approval
- The Student International Travel, Risk Assessment and Safety (SITRAS) Committee was formed to enact and support university international travel policies, thereby ensuring the utmost in health and safety for international travelers.
- Missouri S&T policies operate in accordance with the Guidelines for University of Missouri Related International Programs (Section E: Guidelines for Other University Related Travel) and UM System Guideline on Student or Other Participant International Travel or Study Abroad.
- Student International Travel Policy This document should be read thoroughly and carefully, as it provides detailed information regarding travel approvals and risk levels.
Forms and Approval
All university-sponsored or university-related international travel by students or faculty/staff traveling with students requires two forms of approval:
1. Risk management approval by the Provost or his/her designee
This approval is managed through International Affairs.
2. Approval by academic or administrative department
This approval is managed through CASB, CEC, or your administrative department.
Faculty or staff traveling without students should follow the travel approval process within your department.
1. RISK MANAGEMENT APPROVAL
Which level of risk managmement approval required is determined by the U.S. Department of State travel advisory level and Center for Disease Control (CDC) travel health notice level of the destination(s). Please note, if a trip includes travel to multiple destinations with differing advisory and notice levels and/or conflicting advisory and notice levels, the higher level will be used to determine the process for requesting approval.
For university purposes, international travel is separated into two levels - standard risk and elevated risk.
Below is information about the risk levels and links to the forms required.
All forms and supporting documents should be submitted to the International Health, Risk Assessment, and Insurance Advisor in 104 Norwood Hall or by email to email@example.com.
STANDARD RISK is defined as destinations meeting these specifications:
- U.S. Department of State Travel Advisory Level 1: Exercise normal precautions
- U.S. Department of State Travel Advisory Level 2: Exercise increased caution
- CDC Travel Health Notice Watch Level 1: Practice usual precautions
- CDC Travel Health Notice Alert Level 2: Practice enhanced precautions
International Travel Request Form for travel in standard risk destinations.
ELEVATED RISK is defined as destinations meeting these specifications:
- Country with an overall U.S. Department of State Travel Advisory Level 1 or Level 2, but also contains Level 3 (reconsider travel) or Level 4 (do not travel) regions, regardless if travel will be to or through the regions.
- U.S. Department of State Travel Advisory Level 3: Reconsider travel
- U.S. Department of State Travel Advisory Level 4: Do not travel
- CDC Travel Health Notice Warning Level 3: Avoid non-essential travel
Ordinarily, the university does not allow student travel in elevated risk areas. However, an exception to this policy may be requested through the
International Travel Policy Exception Request Form
2. ACADEMIC OR ADMINISTRATIVE DEPARTMENT APPROVAL
Approval is requested through the submission of forms to the appropriate academic or administrative unit. See the list below and select the proper form. Then download, fill out, and submit to your department head.
- Travel Authorization Form- College of Engineering and Computing (conference, research, class, faculty-led study abroad)
- Travel Authorization Form - College of Arts, Sciences, and Business (conference, research, class, faculty-led study abroad)
- Travel Authorization Form - Dean of Students Office (governing councils, programming organizations, fraternities and sororities, nationally affiliated professional and honorary societies, club and recreational sports, and all other recognized student organizations)
- Travel Authorization Form - Academic Support (design teams, academic department organizations)
More Essential Information
Carefully read the essential travel info for a smooth start to your trip.
The Guidelines for University of Missouri Related International Programs (Section E: Guidelines for Other University Related Travel) requires all students traveling internationally on a university-administered or university-related trip to register their travel in an international travel registry. Faculty, staff, volunteers, and all other participants traveling with students are also required to register their travel. Faculty and staff members who are not traveling with students may voluntarily register their travel.
Since all steps of the travel registration online forms must be completed in a single session (no saving and coming back later), take a moment to read through the registry instructions before you go to the Travel Registry
For students traveling internationally on behalf of the university, as well as faculty/staff traveling with students, Missouri S&T requires registration with the U.S. Department of State’s Smart Traveler Enrollment Program (STEP) for all U.S. citizens. Faculty/staff traveling without students are also strongly recommended to register in STEP.
STEP registry provides notice of your travel to the U.S. embassy of your destination country so that they can better assist you in an emergency.
- Register travel information with the U.S. Department of State’s Smart Traveler Enrollment Program (STEP)
A valid passport is required for anyone traveling outside of the United States. In addition, many foreign countries require U.S. citizens to obtain a visa for entry, and the rules can vary widely. Please make sure to obtain the documentation necessary well in advance of any international travel, and comply with all of the regulations set by the country to which you are traveling. Many of the requirements for travel are discussed in detail on this page. In most instances, the information provided applies specifically to U.S. citizens.
Students, faculty and staff members who are citizens of other nations should also check the rules and regulations of the host country regarding the appropriate documentation for your visit. Generally, this information can be found on the embassy’s website; however, you may want to contact the destination country’s embassy for additional information.
In order to obtain certain travel documents, such as a newly issued passport or visa, you will be required to provide photos which meet specific requirements for size, background, etc. The Miner Card ID office, Room 106 Centennial Hall, can process passport photos for $10. Office hours are Monday through Friday, 8:30 a.m.-4:00 p.m. Walgreens, Walmart, and other locations may also provide passport photo services.
Center for Disease Control and Prevention (CDC)
Health and safety is a primary concern when traveling abroad; advanced planning and preparedness is necessary.
The Centers for Disease Control and Prevention website includes a Travelers’ Health feature with up-to-date information on current travel health warnings and a database with recommendations for vaccinations and/or medications for each country. Visit their site and click on “destinations” to choose the country to which you are travelling. You will be directed to a specific overview of health information for travelers.
Medications and vaccines
Please see a health care provider to update vaccinations or to obtain a prescription for antimalarial or other medications you may need. Students may schedule an individual travel consultation with Student Health Services, at no cost.
Another option is to visit a clinic that specializes in travel related services, such as Travel Clinic in Columbia, Mo., or Passport Health in St. Louis, Mo. These clinics can provide travel-related vaccinations and medications. Keep in mind that in some cases, it may take time for the vaccine to take effect, so it is important to plan in advance.
The U.S. Department of State issues a constantly updated travel advisory for each country in the world. Each level includes a description of risk and clear advice on actions U.S. citizens should take to ensure their safety. The university recommends that all university travelers strongly consider these advisories when planning international travel. The university recommends that faculty or staff do not travel to countries deemed dangerous or unstable (and, ordinarily, does not allow students to travel under these conditions).
Travel advisory levels:
Level 1: Exercise normal precautions
Level 2: Exercise increased caution
Level 3: Reconsider travel
Level 4: Do not travel
Overseas Security Advisory Council (OSAC)
OSAC provides the linked document as a reference for planning your international travel: OSAC Travel Security Form
When traveling internationally, individuals and academic departments are able to purchase tickets, reserve hotel rooms, and make any other travel arrangements through a travel agency or airline of their choice. The least expensive option is often to use an online company to purchase your airline ticket. However, it is important to know that if your flight is delayed or cancelled, these companies may not provide personalized, 24-hour support to you for rebooking your tickets.
Uniglobe Travel Designers is the preferred travel agency for the University of Missouri System. Information about Uniglobe is available online at https://www.umsystem.edu/ums/fa/procurement/travel.
CONTACT YOUR BANK
Before traveling internationally, we recommended that you contact the bank that issues the credit or debit cards that you plan to carry to inform them you will be traveling abroad. For security reasons, many card issuers will block access to your card if they notice charges from a foreign country; informing your financial institution in advance will help ensure that you have continuous access to your account during your travels. We also recommend keeping a list of customer service numbers with you in case a card is lost or stolen.
International Transaction Fees
Most credit or debit cards have international transaction fees. Travelers should inform themselves about fees on credit or debit card to be used while traveling. This information is typically available on the issuing bank's website, in your cardholder agreement and/or by calling customer service for your credit or debit cards.
The One Card issued to Missouri S&T faculty and staff has a 1% transaction fee on all charges outside the U.S.
Missouri S&T’s accounting office provides information regarding expense reimbursement and other policies related to travel expenses. In addition, see the University of Missouri policies regarding travel expenses. As the policies are subject to change, we recommend you visit these websites to review the information provided before departing for your trip.
Students traveling internationally are expected to observe and maintain University of Missouri standards of conduct, no matter their destination, as representatives of Missouri S&T.
- Standard of Conduct (Chapter 200: Student Conduct)
For more information, contact the International Health, Risk Assessment, and Insurance Advisor in the Office of International Affairs at 573-341-6875 or at firstname.lastname@example.org.